Transporting or moving/copying/importing/exporting Outlook Contacts or Address Book is quite frequently required and is often a tricky task to complete. To successfully achieve it with all data intact, one needs to properly understand what the process is all about and know exactly what settings to use.
Apr 02, 2012.
This article will serve as a guide for all those who wish to understand what the Outlook Address Book (OAB) is and how to move it between computers.
https://newlocator722.weebly.com/blog/canon-mf8300c-driver-download-mac. Outlook Address Book – The Basics
Each Windows PC that has Microsoft Outlook installed has a default OAB that consolidates all the Outlook Contacts folders. Contrary to general perception, the OAB is not a physical address book but is a virtual concept. It is a highly customized “View” of the Contacts folder or in other words, the OAB is just a representation of underlying Contacts folders. It is hence NOT a standalone entity and should not be thought of as such. Microsoft Outlook also doesn’t save the OAB as a file that is separate from your data store. On a local machine, the presence of the OAB is termed as a Personal Address Book (PAB). In contrast to the OAB, the PAB is a physical address book that is saved on the disk by Outlook and it is separate from your data store.
Now that we’re through with the basics, let’s get straight to the main focus of this article, that is, moving /copying the OAB and exporting / importing it.
How to copy PAB (physical OAB) to another computer
The PAB file has an extension .pab and it is created as soon as you add it to your email profile. To copy it to another computer:
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How to Export Outlook Address Book
Exporting the Outlook Address Book from Outlook 2010:
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Note: It is important to remember that through this process individual contacts in the address book will be exported but contact groups will not. They will have to be recreated at the target location.
How to Import Outlook Address Book
Outlook Contact data stored in a file system or spread sheet (CSV) can be easily imported into another Outlook client. The columns and fields can be mapped flexibly during the import. Here are the steps to import Contacts from a CSV file or Excel sheet into Outlook:
To sum it up
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No task is difficult if you have the adequate knowledge about it. Just follow the above mentioned steps and perform all operations with the Outlook Address Book (OAB) successfully.
One of the Address Books that Outlook keeps is the Global Address List, which is a comprehensive list of every “mailbox-enabled or mail-enabled object in an Active Directory forest that has Exchange installed” (Source: Microsoft).
Microsoft also keeps an offline version of this address list, and this can be accessed when you are not connected to Exchange. You’ll want to keep this address list, or address book, updated in the event that you need it.
To download changes to your Offline Global Address List, open Outlook. Under “Send / Receive”, select “Send/Receive Groups”, then “Download Address Book”:
Select “Download changes since last Send/Receive”, then choose the address book you want to update:
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